Please note: This is NOT the most current catalog.
Leaving St. Olaf
LEAVE OF ABSENCE
Upon withdrawing from St. Olaf, a student in good
academic standing may apply to the Office of the Dean of Students for
a leave of absence. An approved leave provides the student with the
right to return to St. Olaf without re-applying to the Office of Admissions.
For students who are granted a leave of absence for medical reasons,
the Office of the Dean of Students may require documentation from a
health-care provider indicating the student is prepared to return to
The leave of absence provides the student with the opportunity
to register for future St. Olaf courses at the normal time of registration
in a given semester either in person or through a proxy. In addition,
a student planning to return after a leave of absence may participate
in room draw at its regular time either through a proxy or in person.
The leave of absence agreement requires that returning
students make the minimum tuition deposit at least four weeks prior
to registration or room draw and to notify the Registrar's Office (in
cases of registration) and the Dean of Students Office (in the case
of room draw) of their intention to return to St. Olaf.
Students who are on a leave of absence of less than 180
days duration will continue to be considered enrolled full-time, in
good standing, for the purposes of Title IV student loan deferment (i.e.,
Federal Stafford Loan and Federal Perkins Loan.) This allows the borrower
to avoid utilizing the grace period attached to those loans. This provision
is limited to one leave of absence in a twelve-month period. However,
if at the end of the leave of absence, the student fails to return to
St. Olaf, the student's withdrawal date will be back-dated to the last
date of attendance. This may cause the borrower to be required to enter
immediate repayment on the affected Title IV loans.
The college reserves the right to deny re-admission where
intervening circumstances warrant such denial.
CANDIDACY FOR THE DEGREE
During Fall Semester, members of the senior class
apply for candidacy for the degree to which their courses apply. Application
is made through the Registrar's Office. Only such members of the senior
class as have been accepted as candidates for a degree will participate
in Commencement events. Seniors not filing this application risk being
overlooked for a diploma and inclusion in the Commencement program.
Seniors who will complete all requirements and graduate after Fall Semester
or Interim will be contacted individually and asked to apply for candidacy
in late October.
Commencement exercises are held each May for graduating
seniors who are members of that class and who have successfully completed
35 credits and all other requirements for the degree.
Seniors who have successfully completed 33 of the 35 required
credits with a minimum 2.00 grade point average may "participate"
in Commencement exercises. A participator's name will appear with appropriate
honors designation in the Commencement program, but he/she will not
receive a diploma until the completion of all requirements. The grade
point average for participators may change if their remaining course
work is completed at St. Olaf. Honors may also change, but rank in class
remains unchanged. The grade point average for diploma graduates will
change if St. Olaf courses that qualify for inclusion in the grade point
average are subsequently taken but honor designation and rank in class
will remain as they were recorded on the date of graduation.
Neither senior status, number of courses attempted, time
spent in college, delays in submitting off-campus or transfer work,
nor other circumstances or miscommunication eliminate the 33 full-course
requirement. The 33 credits must be fulfilled and recorded before the
day of Commencement. The responsibility for understanding and meeting
graduation requirements rests entirely with the student.
In Fall Semester, the Registrar's Office conducts a review
for each senior who has applied to graduate. A senior who will not meet
the requirements stated for participation in Commencement will be notified
that he/she has been removed from the list of graduating seniors. Seniors
should be cautious about changing registration in the last semester
of the senior year. Any change that brings a senior below the stated
requirements for participation will result in the student being dropped
from the graduating class.
Past experience leads the college to believe that seniors
should be cautious about taking courses S/U. A U designation does not
carry credit and will not be changed to another type of grade for graduation
credit at a later date. An S grade may not fulfill a General Education
Baccalaureate degrees and degree requirements are
defined only in this catalog and the Catalog Supplement.
Should a student desire to earn both the B.A. degree and the B.M. degree
at St. Olaf, he/she must complete a minimum of 43 credits, with the
last 17 credits earned through St. Olaf. See the special residency requirement
in this catalog.
Degree requirements are those defined in the St. Olaf
College Catalog in the year a student first enters St. Olaf as a
Students alone are responsible for seeing that their programs
include all requirements for graduation.
A diploma is issued to each member of the graduating
class at Commencement under the following conditions:
- All requirements for the Baccalaureate degree have
been successfully completed.
- The recipient has no outstanding financial obligations
to the college.
Diplomas are not issued to senior participators until all degree requirements
There is a $25.00 fee for replacing a diploma.
WITHDRAWAL FROM ST. OLAF
Withdrawal from St. Olaf must be processed through
the Dean of Students Office. If withdrawal from St. Olaf occurs before
the 10th day of classes during a semester or the fifth day during Interim,
no entry is made on the transcript (permanent record). If withdrawal
from St. Olaf occurs after the last day to add a course, but before
the last day to drop a course, an entry indicating the withdrawal is
made on the student's transcript. For example:
Registered September 8, 2000
Withdrew November 1, 2000
If a student withdraws after the last day to drop a course,
the following entries are made on the transcript depending on the circumstance:
WP withdrawal with a passing grade
WF withdrawal with a failing grade
RETURNING TO ST. OLAF AFTER AN ABSENCE
Many students decide to return to St. Olaf after
an absence or leave. The procedure for returning after an absence is
- Contact the Dean of Students Office, (507) 646-3615,
for permission to return and re-entry information.
- Contact the Student Accounts Office to pay the re-entry
- Contact the Registrar's Office for materials and times
to register and inform the Registrar's Office of the name of any proxy.
- Register at the regular registration time or any time
after the normal registration time up to the last day to register
for the semester in which you wish to return.
- When you return to campus for classes, you will need
to reactivate your e-mail account through the Information and Instructional
Technology (IIT) Office.