Please note: This is NOT the most current catalog.
Financing Your Education
St. Olaf College charges its students
a comprehensive fee which is set annually. This fee includes tuition
up to a maximum course load of 4.50 courses per semester, academic
fees, full board and room for on-campus students (special arrangements
are made for off-campus students), class dues, subscriptions to
the college yearbook and newspaper and admission to athletic events,
artist series and convocations.
Comprehensive Fee for 2003-04
|Total for 2003-04
Full-time students who take more than 4.50 courses in any semester
will be charged an additional tuition fee at the rate of $100 per
quarter course in excess of 4.50 courses. Full-time students taking
private music lessons will be charged the extra tuition fee only
for that portion of their course load which is over 4.50 courses,
exclusive of music lessons.
Additional costs should be anticipated for books,
outpatient health service charges, private lessons in music and
special courses, including study skills and off-campus programs.
(See Additional Costs and Fees below for detailed information.)
St. Olaf aims to maintain all published charges throughout
the school year, but reserves the right to make adjustments and
change procedures should unforeseen conditions make it necessary.
Monthly Payment Plan: Ten equal payments on
the balance due (after financial aid and $500 prepayment) beginning
June 15. Students enrolling in this plan after June 15 may double
or triple the first payment to catch up on missed payments. Participation
fee of $75.
Quarterly Payment Plan: Four equal payments
on the balance due (after financial aid and $500 prepayment) beginning
June 15 and continuing on September 15, December 15, and March 15.
Participation fee of $75.
The Semester Payment Plan: Students pay in
two installments. The First Semester is due on August 15, 2003;
the Interim and Second Semester payment is due on January 16, 2004.
If payments are not made on time, a finance charge of 1% a month
is assessed on the unpaid balance.
Single Payment Plan: After the prepayment of
$500 is received, a single payment of $27,750
by August 15, 2003, will yield a $250 discount on the $28,500
comprehensive fee. The discount is not available to students receiving
need-based financial aid. The discount is pro-rated for merit scholarship
recipients and for students who receive non-need-based loans.
The monthly and quarterly payment plans are administered
by Tuition Management Systems (TMS) and Academic Management Services
(AMS). Both the monthly and quarterly payment plans permit families
to finance an amount up to the comprehensive fee minus any financial
aid awarded by the college. No finance charge will be assessed on
monthly or quarterly plans as long as payments are current. TMS
and AMS offer a life insurance feature for participants.
For more information contact: The Student Accounts
Office, 1520 St. Olaf Avenue, St. Olaf College, Northfield, MN 55057-1098,
Tel: (507) 646-3296 or (507) 646-3295 or contact TMS directly at
800-722-4867 or AMS at 800-635-0210.
PAYMENT SCHEDULE FOR 2002-03
The comprehensive fee is regarded as an annual charge rather than
the sum of charges for each term. Payments for the 2002-03 academic
year are due as follows:
$500: Payment due on or before June 15, 2003 (see
Advanced Payment section that follows).
$13,750: Due on or before Aug. 15, 2003.
$14,250: Due on or before Jan. 16, 2004.
For students enrolled for part of the year, the charge
Fall Semester only: $14,008
Interim/Spring only: $14,493
Spring Semester only: $14,008
ADVANCED PAYMENTS FOR 2004-05
New Students, $600:
Accepted applicants for admission to St. Olaf College will receive
notice of an initial payment of $300 to be paid on or before May
1, 2004. An additional payment of $300 will be due on or before
June 15, 2004. The total of $600 will be credited to the September
2004 comprehensive fee and is not transferable or refundable.
Returning Students, $600:
All returning students are required to make a reservation payment
of $600 on or before March 12, 2004, to indicate their intention
to re-enroll at St. Olaf in September 2004. Only those who have
made this payment by the March 12 deadline are eligible for room
draw and registration appointments in May. This payment will be
accepted by the Business Office only on settled accounts.
The $600 reservation payment will be credited to the
September 2004 comprehensive fee and is not transferable. It is
subject to the following refund schedule, if intent to withdraw
from St. Olaf is communicated to the Office of the Dean of Students:
On or before April 1, 2004: $600
On or before May 1, 2004: $450
On or before June 1, 2004: $300
On or before July 1, 2004: $150
After July 1, 2004: $0
As an exception, the $600 reservation payment is fully refundable
for those students who do all of
- File a free application for federal student aid
(FAFSA) prior to April 15, 2004, and
- Determine the financial aid award offered is not
sufficient to permit re-enrollment at St. Olaf, and
- Notify the Office of the Dean of Students prior
to June 1, 2004, or within two weeks of receiving their financial
aid award, that they will not be re-enrolling at St. Olaf in September
ADDITIONAL FEES AND COSTS
Application Fee (New Students) $35.
Application for admission to St. Olaf College must be accompanied
by a fee of $35. This fee is intended to signify the good intention
of the applicant and will be used to cover part of the cost of processing
the application. It is not refundable and cannot be credited to
the comprehensive fee.
Books and Supplies $850 average per
year depending on course of study. Payable by cash, check or credit
card (Discover, Visa, Master Card).
Fees for Private Music
Lessons $275 (in
addition to tuition charge). One 30-minute lesson per week, per
semester, in voice, piano, organ, orchestral or band instruments.
If a student drops a private music lesson after the beginning of
classes for that term (first day of the semester), there is no refund
of the lesson fee.
Other Tuition Charges Students who are
permitted to register for less than three courses are known as part-time
students and will be charged at the following rates:
Per full course: $2,960
Per half course: $1,480
Per quarter course: $740
Overload Charge $100 per quarter credit
for course loads in excess of 4.50.
Foreign Language Proficiency Test $10
Handling Fee $25. This fee assigned
to cover expenses pertaining to late registrations, changes in registration,
and special petitions accepted by the registrar.
Transcript Fee Official transcripts
are $3 each, paid in advance.
Finance Charge 1% of unpaid balance/accumulated
Off-campus Nursing Program Costs Students
enrolled in the Bachelor of Arts-Nursing program must pay costs
of immunizations, CPR certification, transportation to clinical
sites per college policy, parking, uniforms, laboratory supplies
and the college nursing pin.
Other Off-campus Programs Many programs
off campus involve additional costs beyond the comprehensive fee.
Consult the appropriate office or program adviser for details.
POST GRADUATE STUDIES TUITION
Graduates who wish to pursue nursing, student teaching,
a second major or other additional coursework may qualify for a
reduced tuition. Consult the Office of Lifelong Learning for more
SETTLEMENT OF ACCOUNT
All accounts are expected to be paid according to
the schedule noted above. Any variation from this schedule shall
be arranged with Student Accounts.
On accounts carried beyond September 30 for first
semester amounts due, and beyond February 28 for second semester
amounts due, a finance charge of one percent per month (equivalent
to a 12 percent annual rate) will be added.
No student is permitted to register if the account
for a preceding semester has not been paid in full.
Money due a student from loans or scholarships is
applied on the student's account and is not given in cash unless
the account is paid in full. Work earnings are credited to the student's
comprehensive account or bank account upon designation on the basis
of actual hours worked less taxes.
The college reserves the right to withhold statements of honorable
dismissal, transcripts of courses and grades or diplomas until all
college bills have been paid, or until satisfactory arrangements
have been made with the treasurer.
board and fees refunds for anyone leaving within five weeks
after the beginning date of any semester will be determined according
to the following graduated scale:
|One week or less
|Two weeks or less
|Three weeks or less
|Four weeks or less
|Five weeks or less
|Over five weeks
After five weeks, no refunds will be made on tuition.
Room and board refunds will be prorated based on the number of weeks
of attendance. Students who withdraw for medical reasons may receive
a pro-rated refund of tuition throughout the semester and may be
asked to provide the Dean of Students Office with documentation
from a health-care provider.
Refund of Interim charges in case of withdrawal will
be calculated on a similar basis with two days of an Interim equivalent
to one week of a semester. In those cases where a change is made
in courses involving a charge, the above scale will also apply.
No refunds in fees will be made for absences from private lessons,
except on account of illness of more than two weeks' duration.
Students dismissed because of unsatisfactory work
or infringement of college rules will receive refunds as determined
by the administration.
Students who enroll for the academic
year but who elect to omit an Interim are not eligible for
entitled to a refund of Interim tuition and room tuition
or room credit/refund for the Interim. They may apply for
an Interim board refund. Refunds will not be given for absences
of less than seven consecutive days. The board
refund request form (available in the Student Accounts Office) must
be filed by the student before he or she leaves for Interim. If
not filled out at that time, no refund will be given.
Students who attend St. Olaf for Fall Semester
only, Fall Semester and Interim only, Interim and Spring Semester
only, or Spring Semester only will be charged half of the annual
tuition. Room and board will be prorated to reflect the partial-year
The Withdrawal Process
In order to begin the withdrawal process, a student must contact
the Dean of Students Office (verbally or in writing) to begin the
paperwork necessary to withdraw or take a leave of absence from
St. Olaf. For the purposes of comprehensive fee refunds and financial
aid refunds, the date of withdrawal is established as the date the
student notifies the Dean of Students Office of his/her plans to
Federal Financial Aid Refunds
If the student withdraws before completing 60% of the semester,
federal regulations require a return of Title IV financial aid if
a student received financial assistance from the Federal Pell Grant,
Federal SEOG, Federal Perkins Loan, Federal Stafford Loan (subsidized
or unsubsidized) and/or the Federal PLUS Loan program. The percentage
of Title IV aid to be returned is equal to the number of calendar
days remaining in the semester divided by the number of calendar
days in the semester. Scheduled breaks of more than four consecutive
days are excluded.
If any funds are to be returned after the return of
Title IV aid, they will be used to repay St. Olaf funds, state funds,
other private sources and the student in proportion to the amount
received from each non-federal source, as long as there was no unpaid
balance at the time of withdrawal. If there was an unpaid balance,
then all aid sources will be repaid before any funds are returned
to the student.
If a student withdraws during Interim,
federal regulations require that Interim count as a trailer to Fall
Semester. Therefore, all federal and state financial aid received
for Interim will be refunded to the appropriate programs. Institutional
funds will be prorated reflecting the percentage of comprehensive
Institutional Financial Aid
If a student is receiving only St. Olaf gift funds, the amount of
reduction of the scholarship and grant funds will be pro-rated,
reflecting the percentage of the comprehensive fee refunded. For
example, if 40% of the comprehensive fee is refunded, 40% of scholarships
and grants will be refunded.