Academic Computing Policy Board

Meeting Minutes
September 22, 2008

Members Present:  Olaf Hall-Holt, Clare Mather, Roberta Lembke, Brian Bjorklund

The first meeting of the academic year included organization, background information and planning.

  1. The committee reviewed the ACPB statements of purpose and responsibilities
  2. Roberta reported on the summer work carried out by IIT.  A major effort to bring Regents Hall online was completed.  The transition to Google Apps for education (including email and calendar) was started.  Compromises in user accounts involving the old squirrel mail system motivated an earlier changeover timetable than had been planned.  Other regular work involving faculty support, administration support, and labs and classroom was completed.
  3. Background information about publishing basic faculty & staff contact information on St. Olaf web sites (and accessible by the general public) was provided.  Discussion and action will follow in future meetings.
  4. Higher Education Opportunity Act:  Background about this legislation, some of its implication for IIT services and campus uses of technology was presented.  Discussion focused on illegal Peer to Peer sharing of music, video and other files.  RIAA is active in monitoring activity at sites such as college/ university campuses.  The recent informational email from the Dean of Students office to the campus was referenced.  Discussion and recommendations about appropriate policies, and education will be on our agenda.  Technical solutions required by the industry could result if we are unable to find ways to help the campus stay in compliance with legal practice.
  5. Long-Range Planning:  Background about the IIT long-range planning document was presented.  This information will be reviewed in future meetings.
  6. Plagiarism :  There has been interest by some faculty in purchasing the services of Turn It In.com  (http://turnitin.com/static/index.html  )   The services offered by the  company include review of papers to find writing that contains unoriginal material lifted from other sources.  Discussion to come about this and other concerns.  Interaction with leadership in the Honor System and Dean of Students may be included.
  7. Background information about the level of video production work on campus was discussed.  Support for some of the video production work on campus has been provided by IIT.  The future resources and support that IIT should provide and how that might be done will be discussed.
  8. Pandemic Planning:  Continued discussion and support for this area of concern is ongoing.  Appropriate methods of on-line classroom delivery, methods and case studies are in the committees future.
  9. The financial Audit that the college has been completing  has resulted in a variety of changes in IIT procedures related to security and accountability.  The administrative computing sector has seen numerous changes.  Decisions for implementation of security and accountability that preserves the desired educational context will be discussed for the academic computing side of IIT.
  10. Roberta presented the current IIT budget and status of funds allocated.

Next Meeting:  Monday, September 29  8-9am   Rolvaag 257

Potential Agenda Items:

  • HEOA (Higher Ed Opportunity Act) Requirements and Next Steps….
  • Shared Spaces on the Servers.   Review the handout provided by Roberta for the meeting.
  • Committee Members:  Review the “Draft Planning Document” located on the Shared server, and in the ACPB folder.

Submitted by Brian Bjorklund

(Secretary Rotation:  Brian, Olaf, Clare)