Academic Computing Policy Board
Meeting Minutes
November 10, 2008
Members Present: Clare Mather, Roberta Lembke, Brian Bjorklund, Olaf Hall-Holt
The meeting focused on discussion of Campus Efficiencies and .Networking, Servers and Central Systems the IIT Planning Document which includes five sections: 1. Learning, Teaching and Technology, 2. Networking, Servers and Central Systems, 3. Campus Efficiencies, 4. Policies, Procedures and Practices, and 5. IIT Operations
A brief discussion of the ways computing privileges and resources are managed when employees leave the college was held.
3. Campus Efficiencies
• St. Olaf Calendars - The new Google Apps for Higher Education provides a calendar module that can be employed for a wide variety of campus & personal scheduling and planning uses. This initiative focuses on developing these features on campus and encouraging the use of this resource.
• Start Page: This initiative will focus on the development and use of the “start page” in Google Apps. Each user can customize the start page with resources and information that is relevant to their work. It is possible this portal page might substitute for the home page which is centered on the outside public.
• Document Imaging: This initiative continues plans to scan administrative documents into a database and reduce the quantity of paper files.
• Web-based time card system: This initiative would replace the paper time card and make it electronic. Time cards would be reviewed by supervisors, approved and passed electronically to payroll.
• Employee self-serve: This initiative would allow employees to review their college data including pay, benefits, benefit elections and manage their own choices where available.
• Work Flow software: This initiative is aimed at providing efficient ways to move campus forms through the system as approvals and signatures are needed.
• One Card service: This initiative will implement the original idea of the single card for all services at the college including adding funds to the card and checking balances.
2. Networking, Servers and Central Systems
• Planning for a method for insuring a redundant internet connection for the campus will be studied and a recommendation for implementation will be made. This includes a back-up for our fiber-optic line.
• Data Air Handling Systems for the IIT server room: Background about cooling systems issues and needed replacement were presented. Discussion about off-line time or using temporary redundant servers was discussed and needs to be decided.
Next Meeting: Monday, November 17 8-9am Rolvaag 257
Potential Agenda Items:
• Review of Student Computing Survey
Submitted by BB
(Secretary Rotation: Brian, Olaf, Clare)
