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RPC Minutes, December 8, 2004
Present: Nancy Thompson, Elizabeth Henke, Mark Schelske, Jolene Barjasteh, Marc Robinson, Bob Hanson (chair), Gary Gisselman, Paul Wojick, Alan Norton, Jim May, Pin Wan.
Guests: Arnie Ostebee, David Emery.
The minutes of the December 1, 2004 meeting were approved without discussion.
Hanson revised last week’s text on joint appointments, incorporating comments from the previous meeting, and presented it electronically for review and discussion. Topics of discussion included:
- determining the public nature of the SSPA;
- amending language in some areas to more closely parallel the language of a “normal” appointment;
- contents of a joint appointee’s tenure and promotion dossier and wrestling with the relevant language;
- letter writing responsibilities of each chair in the tenure and promotion process;
- dossier access of each chair involved in the tenure and promotion process when one of the relevant associate deans is the initiator.
After lengthy discussion, a motion to green sheet the amended text on joint appointments was made, seconded, and accepted. Concern arose over the potential amount of discussion on this topic at the February faculty meeting. An intermediate step was proposed.
Hanson presented a new procedure for green sheeting items which the committee accepted. Generally, the procedure RPC will observe is as follows:
- Faculty Manual modifications proposed in RPC;
- Discussion of proposed text in committee with assistant provost present;
- Draft of motion to college lawyer and faculty for review (electronically);
- Six day period of response to committee;
- Discussion in committee; generation of revised draft;
- Iterate 3-5 as necessary;
- Green sheet published a minimum of seven days prior to next faculty meeting;
- Green sheet voted on at faculty meeting;
- President presents to Board of Regents;
- Board votes;
- RPC is notified of board’s vote by the faculty observer to the board;
- Faculty Manual is revised and republished by dean’s office.
It was agreed to use the above process for presentation of today’s green sheet. Hanson will distribute the new green sheet procedure, along with the today’s green sheet, to the faculty for review. Ostebee will send it to the college’s lawyer. Ostebee cautioned RPC to remember that they are not able to ask for a waiver of the seven-day rule on green sheets related to revisions of the Faculty Manual. It was suggested that procedural guidelines be posted on the RPC homepage.
The next meeting will be on February 9, 2005. Meeting adjourned at 5:07 p.m.
