The St. Olaf College Campus-Wide Information System (CWIS) Policies

INTRODUCTION

St. Olaf College provides the computing and network resources of the St. Olaf Campus-Wide Information System (CWIS) in support of the academic mission and administrative functions of the college. Approved uses of the CWIS include, but are not limited to, educational applications, administrative information exchange, presentation and promotion of the college to external audiences, research, faculty/staff professional development, and college-sponsored community service.

The current medium for the St. Olaf CWIS is the World Wide Web (WWW), an Internet-based, multimedia, hyper-text information tool. Readers should be aware that references to "Web pages" or simply "pages" in the CWIS Policies (below) and in the document St. Olaf WWW Server Standards apply equally to any and all other implementations of the CWIS, present and future.


DEFINITIONS

CWIS (Campus-Wide Information System)
The system at St. Olaf College by which information that is publicly available may be distributed electronically.

The St. Olaf Network
All computer systems and interconnecting communications lines and hardware that are the property of St. Olaf College and all Internet Protocol addresses that are in the St. Olaf domain. Privately owned systems that are attached to the college-owned communications lines are considered to be "on the St. Olaf Network." This includes any device, on the campus or off, that makes use of an Internet Protocol address that is in the St. Olaf domain, such as a dialup PPP (point-to-point protocol) connection.

Information Provider
The person responsible for publishing and updating the information contained in Web pages on the St. Olaf Network. Every page, both official and personal, is required to have a registered Information Provider. Every Official Page (see below) will have a designated Information Provider; this may or may not be the person who initially created the page. The person who creates a Personal Page (or in whose name a Personal Page is created) will be considered the owner of and Information Provider for that page.

St. Olaf WWW Servers
All systems that are host to pages belonging to registered Information Providers.

Official Pages
The electronic equivalent of the pages of a printed publication of the college. An Official Page is subject to the same standards as the printed materials of the college.

Personal Pages
The web pages of an individual faculty member, staff member, student, or guest of St. Olaf College. Personal Pages do not implicitly or explicitly represent official positions and policies of the college.

Home Page
The topmost level of an Official Page or Personal Page.

St. Olaf Home Page
The topmost Official Page of St. Olaf College with the URL "www.stolaf.edu."

URL (Uniform Resource Locator)
The Internet address for a page on the World Wide Web.

Link
A one-way hypermedia connection from one site to another on the World Wide Web. Expressed as a "link to" or "link from" a Web site or page of information.


CWIS POLICIES AT ST. OLAF COLLEGE

The policies contained in this section apply to ALL faculty, staff, students, and guests of St. Olaf College who use the St. Olaf Campus-Wide Information System and to ALL the Web and information servers operating on the St. Olaf Network.

In addition, Information Providers (see definition above) are subject to the content and presentation standards contained in the document St. Olaf WWW Server Standards. Every page, both official and personal, on a St. Olaf WWW Server is required to have a registered Information Provider (see Information Provider Agreement Form).

The St. Olaf Campus-Wide Information System may not be used in any manner prohibited by federal, state, or local law or disallowed by licenses, contracts, or college regulations, including (but not limited to) the general computing policies as outlined in the current printed versions of the documents


and general college policies contained in the current printed versions of

  • Student Handbook and Academic Rules and Regulations,
  • Faculty Handbook,
  • Administrative/Professional Staff Handbook,
  • Service and Support Staff Handbook, and the
  • St. Olaf College Catalog.

AREAS OF CONCERN INCLUDE (BUT ARE NOT LIMITED TO):

Intellectual Property/Copyright:

Materials that are owned by others may not be placed on Web pages without the expressed permission of the owner. Assume that materials published on the Web by others are protected by copyright unless a disclaimer or waiver is expressly stated. (Common violations of this policy include unauthorized use of such things as trademarked images of Dilbert, the Simpsons, and Mickey Mouse as well as photographs, artwork, text, and data that have been created or are owned by others.)

Materials licensed to the college by their owner are restricted to use by members of the college community only and may not be redistributed by any method. (Some examples would be Encyclopedia Britannica entries or Star Tribune newspaper articles.)

All Web/information servers on the St. Olaf Network (both college-owned and personally owned) must use only legally licensed software.

Commercial Activities

No employee, student, or guest may use systems on the St. Olaf Network for profit-making ventures or on behalf of external organizations or persons unless such use is directly related to St. Olaf courses, to faculty/staff research or professional activities, or to college-sponsored community service.

Privacy

Pictures, video, audio, or personal information of or about a person or persons may not be placed on Personal Pages without the subject(s)'s expressed permission. The burden of demonstrating consent is on the Information Provider of the page in which the material appears.

The usage of personal information on Official Pages is restricted to that allowed by federal, state, and local laws and by college standards for print publications.

Personal Pages Disclaimers

Every Personal Page (including each Personal Home Page) must provide a link at its top to the following Personal Page Disclaimer Statement:


Personal Pages Disclaimer:
Postings to the St. Olaf Campus-Wide Information System by individuals and student organizations reflect their own thoughts, interests, and activities; they do not implicitly or explicitly represent official positions and policies of St. Olaf College.

Personal Page Information Providers assume responsibility and liability for the content of their documents. Please address all comments and other feedback to the Information Provider of the page. For further assistance, contact webmaster@stolaf.edu.

In addition, all Personal Page Information Providers are required to carry this written disclaimer (in full) at the end of their Home Page:

Personal Page:
The views and opinions expressed in this page are strictly those of its Information Provider. The contents of this page have not been reviewed or approved by St. Olaf College. Personal Page Information Providers assume responsibility and liability for the content of their documents. Please address all comments and other feedback to the Information Provider of this page.

Inappropriate Materials:

Anyone who posts or displays material that is offensive, libelous, or harassing in nature will be subject to disciplinary review.

College Name and Logo:

The college's name and logo may not be used in ways that imply endorsement of external organizations, their products, or services.

Furthermore, in order to enable visitors to St. Olaf's CWIS to clearly distinguish between official Web publications of the college and unofficial publications from individual members of the community, Information Providers must place on their pages official college identifiers in the manner specified in the document St. Olaf WWW Server Standards.

Network Degradation:

The Web systems administrator has the right to unlink any pages or suspend any activities that generate network traffic to a degree that deprives other users of their legitimate use of these resources or impedes the efficient operation of the network.

Last Revision: 8/16/96
Send questions to webmaster@stolaf.edu.