Program Fees

What Do Program costs Cover?

All students participating in St. Olaf College off-campus programs pay the full tuition and additional program costs. For current information about program costs, please note the cost sheet on the following pages.

The following is provided:

a. Tuition covering all fees to cooperating institutions and coordinators
b. Room/board where indicated; board is generally breakfast and one other main meal per day
c. Transportation to program site, where indicated
d. Group incidentals for group programs
e. Required field trips and excursions.
f. International student ID
g. Pre-departure orientation

In Interims abroad, program fees cover international transportation, accommodations, two meals per day, the cost of faculty participation, all tours and entrance fees required by the course and an international student ID. Off-campus Interims in the United States are budgeted in a variety of ways and specific information will be provided.

Costs Not Covered

a. Passport (approximately $97 plus the cost of passport pictures)
b. Recommended or required immunizations
c. Required physical examination
d. Holiday periods. At this time all accommodations, meals, travel and incidentals are to be arranged by the individual student at his or her own expense.
e. Health, baggage and accident insurance
f. Personal expenditures such as independent excursions
g. Specific items as indicated separately for each program
h. Expenses, beyond the visa fee, related to obtaining a visa when IOS staff cannot process forms on behalf of students

Is Financial Aid Available?

St. Olaf students who are financial aid recipients will receive virtually the same financial aid awards as they would have received had they remained on campus. Work-study is not available during off-campus study; the loan component is generally increased to offset the loss of work-study.

For students participating in programs more expensive than on-campus study,

(1) Stafford (GSL) Loan, (2) Supplemental Education Loan Funds (SELF), (3) Parent Loan for Undergraduate Students (PLUS) and (4) St. Olaf College Loan funds may be available to meet the additional expenses associated with off-campus programs. The Financial Aid Office has information concerning the terms and availability of these loan programs.

Students who do not attend St. Olaf College should seek financial aid through their home institutions. St. Olaf provides financial aid only to those students who have been formally admitted and intend to graduate from St. Olaf.

Scholarships

A limited number of scholarships are available for off-campus study. The following St. Olaf scholarship accounts have been dedicated to the support of students participating in off-campus programs.

• Class of 1993 Scholarship Fund
• Anson Cutts Scholarship (for study in England)
• Lawrence A. Groot Endowment
• Robert and Karen Hoyle Endowment (established by Mr. and Mrs. Edward Stanford)
• Kathleen and Robert Leraas Scholarship
• Dan Palm Scholarship
• Carrie Gehlbach International Study Scholarship
• St. Olaf Action Association Scholarship for Minority Students on Off-Campus Study Programs
• International Studies Scholarships

The deadline for applying for the above scholarships is April 4.

Other program-specific and non-St. Olaf funded scholarships are also available. Application deadlines and scholarship requirements vary, so it is important to explore scholarship options early.

Students interested in receiving information about scholarships should contact International and Off-Campus Studies or the Office of Financial Aid.

Payments and Cancellation Fees

Payments

Payments are defined along with the acceptance letter, but the following general terms apply:

a. A non-refundable application fee of $80 must be submitted with the application.
b. A $400 deposit must be paid to the Office of International and Off-Campus Studies at the time of acceptance. This deposit is applied to the cost of the program.
c. The balance of payment is due according to billings sent by the Student Accounts Office.

Note: All payments and arrangements regarding payments beyond the $400 deposit must be made with the Student Accounts Office. All billings beyond the $400 deposit will come from the Student Accounts Office.

Cancellation Fees

Cancellations of semester and year-long programs must be submitted in writing to the director of International and Off-Campus Studies.

Cancellation fees are charged according to the following schedule:

Semester I and Year-Long Programs

• On or before June 1: $150
• Between June 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $500.

Semester II Programs

• On or before Nov. 1: $150
• Between Nov. 2 and scheduled program departure: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $500.

St. Olaf students who withdraw from both the program and the college are subject to the above fees plus the non-refundable college deposits.

Refund Policy for Withdrawals

Medical Withdrawal

In the case of medical withdrawal, the student receives a refund consisting of the prorated tuition for the time missed and recoverable room and board charges. The student must submit a physician's statement to the director of International and Off-Campus Studies along with a request for return of funds.

Regular Withdrawal

Students receive room and board funds which are recoverable. Tuition refunds are not made for regular withdrawals.

Termination from the Program

Prior to departure: If a student is terminated by St. Olaf College from the program as a result of disciplinary or behavioral problems, fees will be assessed as necessary and will vary depending on the program and date of termination.

After the program has begun: No refunds will be made to students who are terminated from the program as a result of disciplinary or behavioral problems.

Off-Campus Interims

Payments

  • $80 deposit: Must accompany the application.

Fees beyond the $80 deposit are assessed as follows:

  • September 30: $250
  • October 31: Balance of program fees

Cancellation Fees

Cancellation of off-campus Interims must be submitted in writing to the director of International and Off-Campus Studies.

Cancellation fees for off-campus interims are charged according to the following schedule:

  • On or before September 30: $80
  • Between October 1 and October 31: $250
  • Between November 1 and scheduled departure date: Cancellation fees are assessed as necessary and vary depending on program and date of cancellation. In no case is the fee less than $250.

Any student who has not paid the full program cost prior to departure will be assessed an extra fee unless special arrangements have been made.