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Course Reserve Information & Policies

For Students | For Faculty

For Students

Finding reserve items

You may search for reserve items in Catalyst by course or by instructor. Books, DVDs, sound recordings, and videos on reserve may be checked out at the Circulation Desk (please note whether it is on reserve at Music, Rolvaag, or Science).

Loan periods for reserve items

Materials may be placed on 2-hour, 4-hour, 24-hour, or 3-day reserve. 2- and 4-hour reserve items checked out less than 2 hours before closing may be kept overnight (with the exception of sound recordings), but they must be returned the following day less than 1 hour after the library opens.

Renewal of reserve items

1- and 3-day reserve items may be renewed, but only once. 2- and 4-hour reserve items may not be renewed.

Late fees

Reserve materials are often in high demand, and are thus subject to late fees as follows:

  • First 2 hours overdue: $2.00 per hour
  • Each additional hour: $5.00 per hour, up to a maximum total fee of $29

To ensure that materials are checked in promptly, return items directly into the hands of a Circulation worker rather than using the drop bins.

Electronic Reserves

Electronic course reserves can be accessed through Moodle. Once you log in to Moodle, you will see a list of "My Courses." Contact Maggie Epstein if you have any trouble accessing electronic course reserves.

Streaming Reserves

Online reserves for Music can be on individual class Moodle pages. Contact Inga Velde if you have any trouble accessing streaming music reserves.

For Faculty

Placing material on reserve

To place materials on reserve at Halvorson Music Library, please contact Inga Velde at x3209.

Please plan ahead!

Reserve items are processed on a first-come, first-served basis. Every attempt is made to place items on reserve in a timely manner; however, we can only guarantee that reserve items will be available to students by a given date if they are submitted to us seven days in advance of that date, so plan accordingly. Also note that reserves are not processed on weekends.

If you have questions

Maggie Epstein coordinates reserve activities at Rolvaag Library and at Hustad Science Library. Reserve items are processed during her office hours, which are Monday - Friday, 8am to 5pm. If you have questions related to placing materials on reserve, please e-mail Maggie or call x3122.

Questions concerning reserves at Halvorson Music Library should be directed to Inga Velde at x3209.

Check online reserve records

After reserve materials are processed, please take the time to check your personal class reserve record in Catalyst (the Carleton-St. Olaf catalog) for accuracy. By checking your course online, you can verify that your course materials are indeed available for your students.

What may and may not be placed on reserve

Items that may be placed on reserve include most St. Olaf and Carleton Library materials, personal copies of books, and photocopies for electronic reserves (subject to copyright restrictions). Although every attempt is made to secure personal copies, we cannot guarantee the safety of all items.

We do not place the following categories of items on reserve:

  • Rented or copied DVDs and videorecordings
  • Interlibrary Loan materials
  • Special Collections materials

Types of reserves

St. Olaf Libraries offer four types of reserves:

  • 2-hour reserves for high-demand material
  • 4-hour reserves, typically used for media with run times over 90 minutes
  • 24-hour reserves
  • 3-day reserves for supplemental/optional materials
  • Electronic reserves (e-reserves) for articles or limited portions of books
  • Streaming reserves for music selections

Electronic reserves

Due to the ease and convenience of electronic reserves, photocopies provided will automatically be scanned and placed on e-reserve unless there are compelling reasons not to do so.  When submitting e-reserves, be sure to include a copy of the title page and copyright page of the source of your material. Be aware that certain materials may not scan well, particularly photocopies with shaded boxes or photos. Check that all pages are in order and that copies have sufficient margins on all sides (preferably 1/2"). The cleaner the copy, the cleaner the scan.

Materials in the public domain (e.g., government documents and materials for which the copyright has expired) may be freely placed on reserve.

Copyrighted materials may be placed on reserve under certain conditions, which are discussed in the Faculty Handbook's Copyright: Basic Information & Guidelines.

Electronic Reserves are intended to serve as supplemental course readings, and should not be viewed as an alternative to purchasing texts.

We cannot place more than one chapter or 10% of a book (whichever is less) on Electronic Reserve. If your class needs access to a greater portion of the book, then we will place the hardcopy of the book on Reserve for your students to check out physically. If the St. Olaf Libraries do not already own a copy of the book, we will purchase the book for inclusion in our permanent collection. Please speak with your department's Library Liaison or Maggie Epstein to request such a purchase.

Materials may not be placed on electronic reserve for the same course for more than one semester without the copyright-holder's permission. We will refuse to scan material which has previously been placed on Reserve if copyright permission for reuse for that course has not been obtained. Permission may be sought from the Copyright Clearance Center. Consult this Pay-per-use Permissions Service to get information on requesting copyright permission.