Course Reserve Information & Policies

For Students | For Faculty

For Students

Finding reserve items

You may search for reserve items in Catalyst using the Course Reserves scope. Books, DVDs, sound recordings, and other physical items on reserve may be checked out at the Circulation Desk (please note whether it is on reserve at Music, Rolvaag, or Science).

Loan periods for reserve items

Materials may be placed on 2-hour, 4-hour, 1-day, or 2-day reserve. 2- and 4-hour reserve items checked out less than 2 hours before closing may be kept overnight (with the exception of sound recordings), but they must be returned the following day within 30 minutes after the library opens.

Renewal of reserve items

1- and 2-day reserve items may be renewed, but only once. 2- and 4-hour reserve items may not be renewed.

Late fees

Reserve materials are often in high demand, and are thus subject to late fees as follows:

  • $2.00 per hour, up to a maximum total fee of $15

To ensure that materials are checked in promptly, return items directly into the hands of a Circulation worker rather than using the drop bins.

Electronic Reserves

Electronic course reserves can be accessed through Moodle. Once you log in to Moodle, you will see a list of "My Courses." Contact Sara Payne if you have any trouble accessing electronic course reserves.

Streaming Reserves

Online reserves for Music can be on individual class Moodle pages. Contact Inga Velde if you have any trouble accessing streaming music reserves.

For Faculty

Placing material on reserve

  • Required course texts (other than traditional textbooks) will be automatically placed on 2-hour reserve.
  • To place additional books, e-books, streaming videos, DVDs, or other materials on reserve, use the Reserves Request Form For Books & DVDs/Video and indicate the library at which you would like the item(s) to be held, if applicable. Please note that when a print copy and an e-book version exist in our collection, only the e-book will be placed on reserve.
  • Articles, books chapters, and other digital resources should be placed directly in your course Moodle site. If at all possible, you should link to resources available in library databases. Items that are not available electronically through the library may be scanned and uploaded as long as you adhere to copyright guidelines as outlined in the Faculty Handbook. If you are not using Moodle for your course(s), please complete the E-Reserves Request Form.

To place materials on reserve at Halvorson Music Library, please contact Inga Velde at x3209.

Please plan ahead!

Reserve items are processed on a first-come, first-served basis. Every attempt is made to place items on reserve in a timely manner; however, we can only guarantee that reserve items will be available to students by a given date if they are submitted to us seven days in advance of that date, so plan accordingly. Also note that reserves are not processed on weekends.

If you have questions

Sara Payne coordinates reserve activities at Rolvaag Library and at Hustad Science Library. If you have questions related to placing materials on reserve, please e-mail Sara or call x3588.

Questions concerning reserves at Halvorson Music Library should be directed to Inga Velde at x3209.

Check online reserve records

After reserve materials are processed, please take the time to check your personal class reserve record in Catalyst for accuracy. By checking your course online, you can verify that your course materials are indeed available for your students.

What may and may not be placed on reserve

Items that may be placed on reserve include most St. Olaf and Carleton library materials (including e-books and streaming videos), personal copies of books, and photocopies for electronic reserves (subject to copyright restrictions). Although every attempt is made to secure personal copies, we cannot guarantee the safety of all items.

We do not place the following categories of items on reserve:

  • Rented or copied DVDs
  • Interlibrary Loan materials
  • Special Collections materials

Types of reserves

St. Olaf Libraries offer four types of reserves:

  • 2-hour reserves for high-demand material
  • 4-hour reserves, typically used for media with run times over 90 minutes
  • 1-day reserves
  • 2-day reserves for supplemental/optional materials