Conditions and Understandings
Handbook Category #2]
- A leave of absence is a period of
time during which the individual has no on‑campus
responsibilities.† Whether the leave
is taken in Northfield
or at another location is immaterial as long as no on-campus teaching,
advising, committee, departmental, or other duties are expected.
temporary reduction in teaching duties in exchange for other specified
responsibilities is released time.† Released time may
be granted by the Dean of the College for administrative or other special
duties.† A member of the faculty
with released time continues to receive full compensation (based on his/her
FTE) and may be expected to
participate in non‑teaching responsibilities.† Even in the absence of teaching duties,
if advising, committee, departmental or other institutional duties
continue, the person is on released time rather than on leave.
- It is
the policy of St. Olaf College
to provide the leaves of absence described in this Handbook, any other leave the college is required by law to
provide, and sabbatical leaves as described in the Faculty Manual.
as indicated in this Handbook, a
leave of absence other than a sabbatical leave is a leave without pay.
- If a
leave of absence is 6 months or less, a faculty member may be eligible to receive the college
contributions to the college-provided benefits programs in which he/she is
enrolled.† In general, employees
will be responsible for paying the employee share of college-provided
benefits while on leave.† The
college will comply with all applicable laws (e.g., FMLA, COBRA, Minnesota Continuation) as well as state and federal
- Requests for
leaves of absence should be submitted in writing to the Dean of the
College, with copies to the department chair, the associate dean, and the
Human Resources Office, as far in advance as possible.† Upon receipt of a written request for a
leave of absence, the Dean of the College shall recommend to the President
whether to grant the leave.† If the
President grants the leave, the Dean shall confirm to the faculty member
in writing the granting of the leave and the terms of the leave.† The leave shall become official upon
receipt by the Dean of the College of the faculty memberís written
acceptance of the leave.
- If a faculty
member has a relationship with someone who qualifies as a domestic partner
under the criteria established for participation in the collegeís health
care plan, the college will treat the faculty memberís domestic partner as
his or her spouse in determining eligibility for parenting and medical
for the annual cost of the faculty sabbatical leave program shall have
priority over other budget items involved in faculty compensation.