Section 4 - Faculty Personnel Policies and Procedures

XII. Oral and Written Reasons in the Event of a Decision Not to Reappoint, Renew, or Promote

A. Oral Reasons

In the event of a decision denying annual renewal within a multiple-year term appointment, reappointment, tenure, or promotion, the faculty member shall be informed of the decision in writing, and, upon request, be advised orally in a meeting with the Dean of the College of the reasons which contributed to the decision.

1. The request for a meeting with the Dean of the College shall be made in writing within fourteen (14) calendar days of the faculty member's receipt of official written notice of the decision.
   
2. The Dean of the College shall schedule and conduct the meeting as soon as is reasonably practical.

B. Written Reasons

Having met with the Dean of the College and been given orally the reasons which contributed to the decision, the faculty member may request that the reasons be confirmed in writing.

1. The request for written confirmation of the reasons which contributed to the decision must be made in writing within seven (7) calendar days of the meeting with the Dean of the College.
   
2. The Dean of the College shall honor the request for written confirmation of the reasons which contributed to the decision within seven (7) calendar days of the request.

[Adapted from AAUP Policy Documents and Reports, 1995 Ed., p. 18.]