Section 4 - Faculty Personnel Policies and Procedures

VIII. Reappointments and Renewals

1. The term "reappointment" is an employment action referring exclusively to tenure-track faculty.  The term "renewal" refers exclusively to the action of renewing for another year the employment of a faculty member within a multiple-year term appointment.  The term "renewal" does not apply to new offers of employment to faculty holding one-year appointments, nor does it apply to the act of offering a subsequent term appointment after the expiration of a multiple-year term appointment.
   
2. Written notice of reappointment or non-reappointment shall be sent to all non-tenured faculty holding tenure-track full-time or tenure-track part-time appointments. Notice shall be sent to those in their first year of service on or before March 1st of their first year; to those in their second year of service on or before December 15th of their second year; and those who have completed two years of service at least one year in advance of its effective date, normally September 1st.
   
   On or before March 1st of each appointment year, written notice of renewal or non-renewal shall be sent to all faculty holding multiple-year term appointments that are not scheduled to expire at the end of that appointment year.
   
3. At least thirty days before the deadlines for appropriate notice stated above, all department chairs shall submit to the Dean of the College recommendations concerning reappointment or non-reappointment of non-tenured faculty. Before doing so, each department chair shall consult with the individual involved, with the tenured and tenure-track members of the department as well as with the full-time members of the department who have completed at least two years of service at the College, and with the relevant Associate Deans. Recommendations must be supported by written evaluation based on the Department Staffing Plan and the Standards for Faculty Evaluation.
   
4. It is expected that for those faculty members who have received the appropriate reappointments a more comprehensive evaluation will be made near the end of their second and fourth probationary years. In addition to the consultations mentioned in Section 4.VIII.C, above, the chair shall undertake the following before submitting the recommendation to the Dean of the College:
   
   1. The chair shall notify the faculty member that a more comprehensive evaluation is being undertaken.
      
   2. The chair and at least one other tenured member of the department or Faculty shall observe the candidate's teaching, and they shall each write a narrative evaluation of the candidate's performance to be included with the recommendation to the Dean of the College.
      
   3. The chair's evaluation shall make reference to evaluations by other department members and to student evaluations of the faculty member's teaching solicited through questionnaires and/or narratives.
      
5. In order to guarantee a review every two years before tenure, and to correspond as closely as possible to the above guidelines, the following schedule should be observed:
   
   1. Those who decide to count 3 previous years of service (and would thus be in their fourth probationary year) would be reviewed in the fall of their second year of service at St. Olaf (probationary year 5) and at the normal time for tenure review.
      
   2. Those who decide to count 2 previous years of service (and would thus be in their third probationary year) would be reviewed near the end of their second year of service at St. Olaf (the normal time for fourth-year review) and at the normal time for tenure review.
      
   3. Those who decide to count 1 previous year of service (and would thus be in their second probationary year) would be reviewed in the fall of their second year at St. Olaf and the normal times for fourth-year and tenure reviews.
      
   4. Those who decide to count 0 previous years of service (and would thus be in their first probationary year) would be reviewed near the end of their second year of service at St. Olaf (the normal time for their second-year review) and at the normal times for fourth-year and tenure reviews.
      
6. The terms and conditions of every reappointment shall be stated in writing and be in the possession of both St. Olaf College and the faculty member before the reappointment is official.