TENURE AND PROMOTION

Dossier Preparation Checklist

Names of candidates for tenure and/or promotion are due in the dean's office by April 10.

Names, postal addresses and email addresses for external evaluators are due in the dean's office by June 1. Please include a rationale for each evaluator outlining the reason for the choice and the personal relationship, if any, to the candidate. Please note, evaluators should not have a close personal relationship with a candidate. Although each candidate needs just three to five letters from external evaluators, we recommend that you send at least seven names in case any of your first choices are unable to participate in the review.

Materials to send to external evaluators are due in the dean's office June 15. These include six copies of: candidate's CV, department's statement of significant professional activity, and copies of the candidate's professional materials. If using a book, it's all right to include xeroxed portions of the book rather than printed copies of the book.

Completed tenure and promotion dossiers are due in the Office of the Dean of the College the morning of December 1.

The notebook for the dossier comes to you from our office in the late spring prior to the review. The dossier should contain the following [for a more in-depth description please refer to Section IX of the Faculty Manual]:

  • Five copies of the candidate's vitae [one for each member of the tenure and promotion committee]. The CV is limited to seven pages with 12-point, or larger, font.
  • Five copies of the department's Statement on Significant Professional Activity [again, one for each member of the committee].
  • The candidate's statement.
  • FOR TENURE CANDIDATES ONLY, a poll of all tenured members of the department.
  • Letters from all tenured members of the candidate's department.
  • Three to five letters from St. Olaf colleagues outside the candidate's department.
  • The completed student survey forms concerning the candidate's teaching.
  • A summary of quantitative information collected via student survey forms.
  • A summary of completed student survey forms prepared by the student committee.
  • Peer reviews by three faculty members.
  • Three to five letters of professional evaluation from individuals outside the college [the dean's office collects these letters and the originals are sent to the preparer of the dossier as they arrive in our office].
  • No more than five letters from St. Olaf grads who have worked with the candidate.
  • The department chair's recommendation.
  • The associate dean's recommendation.

If you have not already done so, please include an additional copy of the professional materials that the candidate submitted for review by external evaluators. The committee reviews each candidate's professional materials in conjunction with the letters submitted by the evaluators.

Questions? Call Pam Dresow, ext. 6799.