PROCEDURES FOR MANAGING YOUR IPAT ACCOUNT
- In most cases IPAT funds must be depleted before you are eligible for any Faculty Travel Funds.
- Each faculty member with an IPAT fund will have a unique accounting unit. This will allow you to charge items at the various cost centers on campus (post office, print center, convenience copiers) directly to your IPAT.
- To submit expenses for your fund, complete the Expense Reimbursement” form.
- Complete the code block, the "Company" is 10 and the "Unit" is the unique 5 digit accounting unit you were assigned.
- Attach detailed receipts. All St. Olaf procedures and policies will be enforced.
- For books, be sure to include the title of the book if it is not on the receipt already
- Sign the bottom of the form.
- While pre-approval is not necessary - you cannot sign your own. Forward the request to the Dean's Office (as we manage the fund) for a signature. We will sign off on the transactions and send it on to the Business Office.
- If any expenses were paid with a college credit card, simply change the unit number on your unique IPAT fund number.
- You can view/review your fund at any time via the Lawson Web tool. To view your fund start at the St. Olaf home page. From "Quick Links" select "Lawson Budget Reports." Sign on using your St. Olaf user name and password.
- Feel free to contact Suzie Wegner (X3876) if you have questions.