The Registrar's Office is closed Monday, May 28th. No transcript processing available.
Registrar’s Office – Transcript Order Information
An official St. Olaf College transcript is a permanent academic record of courses and grades prepared for each student who registers in the regular academic programs of St. Olaf College. An unabridged transcript of this record is maintained in the Registrar’s Office.
Transcripts can be issued either to you or directly to a third party upon your written consent in compliance with the U.S. Family Educational Rights and Privacy Act (FERPA) of 1974.
All official transcripts bear the college seal and are enclosed in sealed envelopes bearing the signature of the Registrar on the back flap. Transcripts that are opened become unofficial.
We do not fax or email transcripts.
There are several options available to request your official transcript:
- In Person: Complete a transcript request form at the Registrar’s Office window, Tomson Hall 149. Or, print the request form from our website and bring it in to the Registrar’s Office. Photo ID is required when picking up your transcript. Current students: Transcripts are not sent to your campus p.o. box. You will need to pick up the transcript. We cannot release your transcript to another person for pickup on your behalf without your written approval. Hrs: 8:00-4:30 Monday-Friday. Payable by cash, check, money order, or credit card (Mastercard or Visa)
Regular Processed Requests: $5.00 each processed within 2-3 business days.
Rush Requests: $10.00 each processed and sent out same business day if received by 12:00 noon.
(Paracollege evaluations add an additional $5.00 per set.)
- Online: You may order your official transcript at any time via the National Student Clearinghouse link. You will need a valid, major credit card to request your transcript. This is a 24/7 secure internet ordering system and an additional fee is charged if ordering through this service. Example of regular processing (2-3 business days): an order of 3 transcripts to a single address will be $17.25 (3 x $5 + $2.25) or 3 transcripts to three different addresses will cost $21.75 (3 x $5 + 3 x $2.25). For rush transcripts add an additional $5 per transcript. See online for FedEx delivery fees.
Forms/Attachments: If you have a special form that needs to be included with your transcript, (i.e. for application to AMCAS, LSAC, PTCAS, etc.) then you will need to forward that form separately by fax or email to the Registrar’s Office. (fax to 507-786-3074 or scan and send as an email attachment to transcripts@stolaf.edu). Also be sure to include a special note in your online request indicating that a form is being sent separately and must be included with your transcript.
Current students may also login to the SIS to access the link to the Clearinghouse website to place an order. Under Student click on Personal. Go to the right side pull-down menu, select Clearinghouse Services and click the green Go button. Scroll down and click on Order or Track a Transcript.
- Mail/Fax: Your official transcript request may be sent by US mail to the Registrar’s Office. Include payment with request. Incomplete or unsigned requests will not be processed. Be sure to include a daytime phone number. Write clearly. Mailed in requests are payable by cash, check, money order, or credit card (Mastercard or Visa). Faxed requests are payable by credit card. Fax to 507-786-3074.
Regular Processed Requests: $5.00 each, processed within 2-3 business days.
Rush Requests:$10.00 each, processed and sent out same business day if received by 12:00 noon CST.
(Paracollege evaluations add an additional $5.00 per set.)
Send scanned request via Email: If you do not have access to a fax machine and cannot access the National Student Clearinghouse website then you may scan your request and send as an email attachment to: transcripts@stolaf.edu You will need to complete the transcript request form and pay with credit card (Mastercard or Visa). Again, Incomplete or unsigned requests will not be processed. Be sure to include a daytime phone number. Your signature is required in order to release your transcript.
FedEx Delivery Option – for orders placed in person, by fax or email:
FedEx delivery is used if next business day delivery is needed. There is an additional charge for FedEx delivery. A complete street address and destination phone number is required. The charge is $15 for delivery in the continental U.S., $20.00 to Canada and Mexico, and $30.00 for International FedEx delivery. Expedited requests must be received by 12:00 noon CST.
FREQUENTLY ASKED QUESTIONS:
What is the Paracollege?
If you have to ask, then you weren’t a Paracollege student.
What are Paracollege Evaluations? Should I send evaluations with my transcripts?
Can I order an unofficial transcript?
Unofficial transcripts are available only to currently enrolled students. Current students may access the unofficial transcript through the SIS. If you are no longer enrolled at St. Olaf College you will need to request an official transcript by submitting a transcript request form. The Registrar’s Office processes official transcripts only.
Can I order my transcript over the phone?
No. Your signature is needed in order to release your transcript. You will need to take advantage of the many ordering services available: online through the National Student Clearinghouse, in person, by sending a signed transcript request form by fax, or scanning and sending as an email attachment.
Can someone else order my transcript?
This can be done if there is an official Power of Attorney that designates an individual to have access to your education records. Or, if you are a current student and on an abroad program, then you must complete and submit the Transcript Release Authorization Form prior to leaving campus. This form is included in your off-campus program application materials.
Can someone else pick up my transcript?
Yes. We need your written permission which includes the name of the person you are allowing to pick up your transcript.
What is the difference between Rush and Regular processing?
Regular processing means we will process your transcript request within 2-3 business days. Rush processing means your request will be processed same business day and that it will be sent out same day if received by noon on that business day.
Can you email or fax my transcript?
Due to confidentiality and security we do not fax or email transcripts.
My transcript needs the college seal and needs to be delivered in a sealed envelope.
All official transcripts bear the college seal and are placed in sealed envelopes with the Registrar’s signature on the back flap. The transcript remains official unless the seal is broken
My transcript needs to be sent after my current term grades are posted.
Be sure to indicate this on your transcript request form.
My transcript needs to be sent after my degree is posted.
Be sure to indicate this on your transcript request form.
My deadline is tomorrow. How can I get the transcript there on time?
Your only option is to send your transcript via FedEx delivery. The transcript request needs to be in our office by noon in order for us to process your request and meet the scheduled on-campus FedEx pickup. You will be charged the rush transcript fee plus the FedEx delivery fee.
What if I have a hold?
If a financial hold has been placed on your transcript, then you will need to resolve the hold with the appropriate department. You will be notified if there is a hold on your transcript.
The school I had my transcript sent to says they didn’t receive my transcript. Now what?
First, call the school and ask them to check to see if it was misfiled under your first or middle name. Your name appears on your transcript as Last Name First Name Middle Name. There is no comma after your last name. So, if your name is Bruce Allen Robert, they may read it as Bruce being the first name when it’s really the last name. We are happy to resend your transcript if they are unable to locate it after you call them. First check with the school and then give us a call if the transcript is still missing.
