St. Olaf College IRS Form W-9 Procedures

Title: IRS W-9 Procedures
Effective Date: prior to 2005
Issuing Authority: Controller
Contact: Brian Senske at senske@stolaf.edu or 507-786-3022
Last Updated: 09-22-2009

Purpose of Procedures

In order to comply with IRS regulations and to process vendor invoices accurately and in a timely manner.

Who needs to know this Procedure

These procedures apply to all St. Olaf faculty, staff, and students.

Procedure

A completed and signed W-9 form must accompany check requests when paying a new vendor, or for payments for services, honorariums, or stipends.

Payments to individuals or businesses will only be made when Accounts Payable receives a completed W-9 Form for the individual/vendor. These forms provide the College with verifiable tax identification numbers and addresses as required by the IRS. Without the form, Accounts Payable will be unable to process the payment.

The W-9 form can be printed from the following Web sites:
http://www.irs.gov/pub/irs-pdf/fw9.pdf  or http://www.stolaf.edu/offices/treasurer/fw9.pdf

If the payment request is a foreign payment, please contact Brian Senske at senske@stolaf.edu or 507-786-3022 and see the Non-Resident Alien Procedures.