Sharing Your Calendar
Meeting Maker allows users to share their calendar with other users. The others user can then access your calendar at any time. You can grant another user either read/write or read only access to your calendar. When you share your calendar with another user, you grant them access to your calendar, proposals, Address Book, To Do List, and most other aspects of your Meeting Maker account.
- Users with read only access can view your account but not affect it.
- Users with read/write access can both view your account and work with it. They can propose meetings in your name, accept and decline invitations, and perform most other common tasks.
Note: If you mark an event as private, users with access to your calendar cannot see the title or details of the event.
Sharing Your Calendar with Other Users
To share your calendar with another user:
- From the Proxy menu, select Share Calendar. The Share Calendar window appears.
- In the left pane, select the user with whom you want to share your calendar. The user appears highlighted.
- Click Read/Write to grant the selected user read/write access, or Read Only to grant the user read only access. The user appears in the right panel. Accounts with read/write access appear with a pencil icon. Accounts with read only access appear with a slashed pencil icon.
- Click OK. The user can now access your calendar.
Changing a Users Access to Your Calendar
To change another user’s access to your calendar:
- From the Proxy menu, select Share Calendar. The Share Calendar window appears. Accounts with whom you currently share your calendar appear in the right pane. Accounts with read/write access appear with a pencil icon. Accounts with read only access appear with a slashed pencil icon.
- In the right pane, select the user whose access you want to change. The user appears highlighted.
- Click Read/Write or Read Only, as desired. The icon next to the user’s name in the right pane changes to reflect the user’s new access privileges.
- Click OK. Meeting Maker changes the user’s access to your calendar.
Removing a User's Access to your Calendar
To change or remove another user’s access to your calendar:
- From the Proxy menu, select Share Calendar. The Share Calendar window appears.
- In the right pane, select the user whose access you want to remove. The user appears highlighted.
- Click Remove. The user’s name disappears from the right pane.
- Click OK. Meeting Maker removes the user’s access to your calendar.
Using Other Users' Calendars
You can view and work with proxies in separate windows, in the Group View, or side-by-side with your own schedule in your Daily View. You can share your calendar with other users, making yourself their proxy. When you share your calendar with another user, that user cannot see the title or details of any event you mark as private.
You can add proxies to your favorite proxies list, which appears in your Proxy menu for quick access. You can select proxies not in your favorite proxies list from the Proxy menu by clicking More Proxies.
What you can do with proxies and how they appear depends on what view you are using and how you open the proxy:
- When you open a proxy in a separate window, you can switch views for that proxy or open new windows for that proxy.
- When you show a proxy in your Daily View, the proxy’s schedule appears side by side with your own, with a separate column for that proxy in each day. You cannot show a proxy side by side in any other view. If you want to look at other views or windows for that proxy, you must open the proxy in a separate window.
- When you enable a proxy in the Group View, you can view event titles and open events for that proxy. You cannot create events as that proxy, even if you have read/write access to the proxy.
Showing a Proxy in your Calendar
You can show a proxy’s calendar in your own Daily View, side by side with your own schedule. Each day in your Daily View splits into columns for you and the proxy. You can show multiple proxies in your calendar at the same time.
You can show a proxy in your calendar in one of two ways:
- By selecting Show in Calendar from the Proxy menu
- By clicking Show Proxy in Calendar in the Task Bar
To show a proxy in your calendar:
- In the Task Bar, click Show Proxy in Calendar. The Show Proxies in Calendar dialog box opens. The left pane displays available proxies. The right pane displays proxies currently shown in your calendar.
- In the left pane, select the proxy you want to show in your calendar. The proxy appears highlighted.
Tip: You can use system standard multi-select methods to select multiple proxies. - Click Add. The proxy appears in the right pane.
- Click OK.
Meeting Maker displays the proxy’s schedule side by side in your Daily View with your own schedule. Each day splits into separate columns for you and the proxy.
Note: You can remove individual proxies from your calendar in the Show Proxies in Calendar window by selecting the proxy in the right pane and clicking Remove.
Removing a Proxy from your Calendar
You can remove individual proxies from your calendar, or you can remove all proxies currently shown in your calendar. Even if you only have one proxy shown in your calendar, removing all proxies is faster, unless you want to leave some proxies in your calendar and remove others.
To remove all proxies shown in your calendar: click on the Proxy menu and select Remove All from Calendar. Meeting Maker removes all proxies’ schedules from your Daily View.
To remove individual proxies from your calendar:
- In the Task Bar, click Show Proxy in Calendar. The Show Proxies in Calendar dialog box opens. The left pane displays available proxies. The right pane displays proxies currently shown in your calendar.
- In the right pane, select the proxy you want to remove from your calendar.
- The proxy appears highlighted.
Tip: You can use system standard multi-select methods to select multiple proxies. - Click Remove. The proxy disappears from the right pane.
- Click OK. Meeting Maker removes the proxy’s schedule from your Daily View.
