Access Policy

All St. Olaf students, faculty, and staff are granted computer user accounts and privileges during their association with the college.  Visiting scholars, affiliate employees, registered volunteers and short-term guests may be granted a subset of these privileges.  With the exception of faculty emeriti, all computing privileges are terminated at the time the association with the college ends.  In all cases in which continued computer access is granted, IIT reserves the right to limit the amount of access and type of service provided.  Limited wireless network access only to the Internet is provided to a small number of campus guests upon request by their campus sponsor.

No one may use St. Olaf computers or network for profit-making ventures.  Use of the St. Olaf computers or network on behalf of external organizations or persons is prohibited unless such use is directly related to St. Olaf courses, faculty research and professional development or to community service projects.

Privileges

St. Olaf users may be granted all or a subset of the following privileges:

  • Access to St. Olaf computers (and local drive storage)
  • Email
  • Internet Access
  • Printing
  • Network file storage
  • Applications

Student Access

St. Olaf students are eligible for full computing privileges at the time of the second deposit payment.  Students computing privileges are terminated at the following events:

Termination of Student Access:

Graduation

Continued accounts and user privileges for a maximum of 4 months with possible limitations on access and service

Leave of Absence

Students taking a leave of absence from St. Olaf may apply for special continuance of their computer user accounts and privileges through the Dean of Students Office. 

Leaving the College

Accounts and e-mail privileges are terminated on the last day of enrollment in St. Olaf courses.

Faculty and Staff Access and Terminations

Faculty and staff access are granted full computing privileges upon confirmation of employment by Human Resources.  Faculty emeriti accounts do not terminate at the time of retirement, although there may be possible limitations on access and service.      

Termination of Faculty and Staff Accounts:

Term and Guest Faculty and other faculty who leave the College

Accounts and user privileges terminate on the last day of employment.  Special continued access for a period not to exceed three months may be granted upon request and authorization from their Associate Dean.

Staff Terminations, Retirements, Resignations

Accounts and user privileges terminate on the last day of employment.

Permanent Part Time Faculty and Staff (e.g., Coaches)

Termination dates are determined by the Dean’s Office.  Faculty and staff who report through the Dean’s Office and who are regularly re-appointed may maintain access to St. Olaf systems with authorization from the Dean’s Office.

Special Access and Termination

Affiliate Employees

Affiliate employees are granted access to e-mail and shared drive space. Affiliate employees include Bon Appétit employees, faculty from other campuses working on collaborative projects, temporary employees, trainers, etc.  Access is ended immediately upon termination of employment with affiliate organization or end of association with the College.

Carleton Bookstore

Employees of the Carleton Bookstore are granted access to the MBS system upon approval by the St. Olaf Bookstore Director.  Access is ended immediately upon termination of employment with the Carleton Bookstore.

Short Term Guests

Contractors, conference and workshop attendees may be granted access to e-mail, desktop computers, Internet access, or networked drives upon the request of the campus sponsor.  In special cases contractors or consultants may be given access to the business systems upon request of the appropriate authority for each application and upon receipt of a signed copy of the St. Olaf Vendor Privacy form.  Access will be limited and will terminate on the last day of the sponsored event or activity.  Conference and workshop attendee access is a fee-based service.

Registered Guests

Sponsoring offices may request local drive and shared drive space access for registered volunteers. No e-mail or personal drive space access is permitted.  The sponsoring office must present a copy of the signed Volunteer Registration form before access is granted.

Visiting Students and Scholars

Sponsoring office may request e-mail and personal drive space access.  Access rights are terminated at the end of the visit.

(Adopted by ACPB: March, 2010)

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