Room Scheduling/Room Fees/Catering

How to Reserve General Meeting/Gathering Space

Please contact Nancy Stuckmayer in the Buntrock Commons Office, extension x3017 in order to reserve a room/s. To reserve the Lion's Pause Mane Stage, contact the Pause Stage Manager at x3215 or go to the Pause website for on-line forms. When making a reservation please provide the Commons Office with room set-up details, and all audio visual needs. Last minute requests for AV may not be able to be accomodated.

  • Space is reserved on a first come, first served basis. Every effort is made to match all first priorities.
  • Please confirm all room reservations before finalizing event dates and details.
  • Exceptions to the above quidelines include major college events involving special speakers or publicized notice, e.g., Admissions open houses, banquets, Christmas Festival, Commencement/Reunion Weekend, Board of Regents.
  • Requests more than two years in advance cannot be accepted.
  • Rooms in the Commons cannot be reserved for regularly scheduled classroom use.
  • Please be sure once details are determined, to add your event to the Campus Master Calendar if appropriate.

Room Fees

The fee schedule* for the use of space in the Buntrock Commons is as follows: (full day charge listed first followed by up to 1/2 day charge)
  • Small meeting rooms (145A, Ibsen-146, 220, 221, 222) ($60, $40)
  • Large meeting rooms on middle level (Undset-142, Munch-143,Grieg-144) ($80, $60)
  • Viking Theater ($175, $100)
  • The Black and Gold Ballroom (complex) ($495, $410)
  • Ballroom - Black and Gold Sections individually ($160, $130)
  • Ballroom  Sun Room Section ($175, $150)
  • Trollhaugen Room (King's Room West) Saturday only ($120, $60)
  • Valhalla Room (King's Room North) ($120, $60)
  • Kings Dining Room (Trollhaugen and Valhalla) ($240, $120)
  • Room Change from original set-up - $30
*There are additional charges for Media and Audio Visual.
  • No fees are charged for St. Olaf groups unless special set-up or clean-up services are required.
  • No fees are charged to emeriti unless special set-up or clean-up are required.
  • St. Olaf groups reserving space for non-St. Olaf use will be charged user fees with the exception of students, faculty, or staff who are hosting events of an academic nature where no admission fee is charged.
  • Full day =  5+ hours of use
  • The Director of the Commons can consider exemptions to the normal fee policies.

Catering and Food Service

All catering in the Buntrock Commons is to be provided by Bon Appetit. Custom menu design is Bon Appetit's specialty, and they are happy to create original menus for any occasion. Please contact Bon Appetit at 786-3050 as soon as you know of your catering needs.

Exceptional Scheduling

Viking Theater (in priority order)

  • Campus sponsored events that require technological support
  • Campus sponsored events that do not require technological support
  • Others.

Norway and Heritage Rooms

  • Scheduling for this space will be made through the scheduling office in consultation with the President's Office.
  •  Activities which support special chapel events.
  • Administrative events hosting special guests.
  • It is not available for outside groups or scheduled meetings.

The Crossroads Lounge

  • Special St. Olaf events during the academic year.
  • During the summer and when classes are not in session, the space may be reserved for special, non-campus events and the fee policy will apply.

Stav Hall (student dining)

  • This space may not be reserved for non-college related banquets during the academic year
  • During the summer and when classes are not in session the space may be reserved for special, non-campus events and the fee policy will apply.

Trollhaugen (King's Room West)

  • Dining reservations for regular meals are made directly with Food Service.
  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival, and Board of Regents meetings.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

Valhalla Room (King's Room North)

  • This space may be reserved for dining when it is not open for regular meal service.
  • Official St. Olaf functions will take priority over public dining, e.g., Commencement, Christmas Festival.
  • The space may be reserved for non-dining meetings only if no other space is available. The fee policy will apply.

David E. Johnson Boardroom (In order of priority)

  • Scheduling will be through the Buntrock Office in consultation with the President's Office.
  • Board of Regents meetings of whole and sub-groups.
  • Student Senate meetings
  • Other periodic St. Olaf meetings

Meeting rooms 220, 221, and 222

  • Mealtime scheduling will take priority over non-meal scheduling. Priority for use of these rooms is as follows:
    • Academically based dining meetings involving students.
    • Academically based dining meetings involving other St. Olaf groups.
    • Other small groups such as non-profit community groups that meet regularly for breakfast meetings.
  • Groups may schedule a room for no more than one meeting per week. Rooms may be booked by the year but the group leader has the responsibility to notify the Scheduling Office when the room will not be used.
  • Groups requiring additional meeting times must wait until all other groups have had an opportunity to schedule regular meeting times.
  • Off-campus groups may schedule regular meeting times only after St. Olaf groups have established regular meeting times.
  • Others may reserve the rooms for dining when available.
  • The rooms may be reserved during the summer and during non-mealtime hours.