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The Building Assistant supports the operation of the residence hall including the front desk.

Duties Include:

• Supervising hall receptionist staff: scheduling, preparing time sheets, verifying hours recorded, approving substitutions, running meetings, hiring, evaluating, and dismissing of staff, spring hiring of hall receptionists and maintaining forms.
• Scheduling all desk, storage room, and weekend maintenance shifts.
• If shifts are open, it is the responsibility of the Building Assistant to staff all hours either with Hall Receptionists or by covering shift.
• Checking on the status of the storage room once a week, which includes maintaining all forms and supervising the storage room workers. Assist with fall and spring cleaning of the storage room(s).
• Coordinate loft and bed rail check-out process.
• Coordinating the weekend maintenance program and ensuring its completion, including following-up with Hall Receptionists or completing it yourself if not completed.
• Coordinating all break time staffing of the hall receptionist desk, including timely distribution and collection of the break staff keys.
• Maintain inventory of needed desk supplies related to the hall receptionist staff or hall storage. Maintain inventory of equipment available for checkout. Clean and organize desk closet storage space regularly.
  
• Approving signs for posting through Hall Receptionists.
• Addressing job-related concerns and documenting Hall Receptionist's performance.
• Visiting the Residence Life Office each day to check the Area Coordinator box and Building Assistant folder.
  
• Relay pertinent information between Hall Receptionists and Area Coordinator. Maintain regular contact with the Area Coordinator through either scheduled meetings or their regularly scheduled office hours.
  
• Scheduling regular office hours as determined by the Area Coordinator.
• Coordinating administrative details of opening and closing the residence hall.
  
• Maintaining administrative records of hall. Including weekly coordination of discipline system, databases, etc.
  
• Data entry; typing; copying; filing; and distributing correspondence, memos, training materials, and other items required by the Area Coordinator.
  
• Other administrative tasks may include:
  • Maintaining Room Inventory records.
  • Maintaining residence hall forms.
    
  • Following-up with any maintenance issues as directed by the Area Coordinator.
  • Bringing confidential information to the shredder.
  • Updating campus alpha rosters weekly.
  • Updating Access database weekly.
• Coordinating the reservation of residence hall lounges.
• Arriving early to campus in the fall on Tuesday, August 26, 2008 in order to set-up desk, prepare for opening the residence hall and plan and assist with Hall Receptionist training.
  
• Staying late until 5:00 p.m. on Monday, May 25, 2009 to assist in closing the residence halls.
  
• Other duties as desired and/or needed.

Minimum Qualifications: One year of hall receptionist student staff experience strongly preferred. A qualified candidate would possess the following characteristics: independent worker, trustworthy, motivated, good computer skills, good people skills, able to handle confidential material. Related office experience to include public contact, phone skills, and organizational skills; must work well autonomously.

Applications will be due by Noon, Thursday, April 24, 2008. Building Assistant applicants need to submit their applications to the Residence Life Office, Administration Building 127. Building Assistants must live in the hall in which they are applying, with exceptions for Ellingson, Hoyme, and Kildahl.

Renumeration: The remuneration for the position is $7.65 an hour (based on 2007-2008 rates). Employment as a Building Assistant is contingent upon qualifying for work-study for the 2008-2009 academic year to accommodate six hours of work per week. Building Assistants could work up to three hours at the front desk. Prior approval must be obtained for a second work-study job.