St. Olaf Libraries

Course Reserves Information & Policies for Faculty

Placing material on reserve

  • Prior to each academic term, the library will send an email to faculty and staff announcing the deadline for submitting Course Reserves lists in time to be in place by the first day of the new term. These deadlines will be approximately 1 month before the first day of classes.
  • To request that library items be placed on Course Reserves, follow one of the two methods below no later than the deadline:
    • For items currently owned by the Bridge Libraries (St. Olaf and Carleton), submit Course Reserves requests using the Catalyst-based system. This is the same method that is used to request additions to Course Reserves throughout the year.
      1. Log in to Catalyst:
        location of login button in Catalyst
      2. Find the record of the item to put on Course Reserves
      3. Under “Physical Copies,” look for the “Request Option” (in yellow box) which includes a “Place on Course Reserves for your students” option:
        location of course reserves request button in Catalyst
      4. When both a print copy and an electronic version exist in our collection, only the electronic version will be placed on reserve due to space constraints at the Circulation Desk
    • For items not currently owned by the Libraries, submit a Purchase Request. If you are requesting a purchase for items that will need to be placed on Course Reserves, click "Yes" when responding to the question, "is this item for course reserves?" Then complete the additional information fields with the course and reserve policy details requested. You will not need to fill out a separate Reserve Request form. We are unable to guarantee that materials on order will be available on the first day of the term.
  • Your personal or departmental copies of books and DVDs may be placed on Course Reserves. To add such items to Rolvaag Library Course Reserves, complete an online Reserves Request Form for each item. Bring the items to the Rolvaag Circulation Desk, and ask to speak with a Course Reserves Librarian, or leave all pertinent information (your name, course number, loan period—i.e. 2-hour; 4-hour; 1-day) with the student worker or other library staff. Please allow for up to seven business days (Monday through Friday) for the items to become available for Course Reserves checkout. Also, note that although we make every attempt to secure personal copies, we cannot guarantee the return of all items.
  • Articles, book chapters, and other digital resources should be placed directly on your course Moodle site. If at all possible, you should link to resources available in library databases. Please see our guide on creating stable links to library resources for best practices. Items that are not available electronically through the library may be scanned and uploaded as long as you adhere to the copyright guidelines as outlined in the Faculty Handbook. If you are not using Moodle for your course(s), please complete the E-Reserves Request Form.

For assistance placing Course Reserves in Rolvaag Memorial Library, email Course Reserves. To place materials on reserve at Halvorson Music Library, contact Inga Velde at x3209.

What may and may not be placed on reserve

Items that may be placed on reserve include most St. Olaf and Carleton library materials (including e-books and streaming videos) and personal copies of books and DVDs.

We do not place the following categories of items on reserve:

  • Rented or copied DVDs
  • Interlibrary Loan materials
  • Special Collections materials

Types of reserves

St. Olaf Libraries offer three types of reserves:

  • 2-hour reserves for high-demand material
  • 4-hour reserves, typically used for media with run times over 90 minutes
  • 1-day reserves

Please plan ahead!

Course Reserves items are processed on a first-come, first-served basis. Every attempt is made to place items on Course Reserves in a timely manner; however, we can only guarantee that reserve items will be available to students by the beginning of a term if the requests are submitted to us by the deadline provided to you in the email at the beginning of the term. If you wish to add additional library materials to Course Reserves after the start of the term, please allow seven days for processing. Also note that reserves are not processed on weekends.

If you have questions

If you have questions related to placing materials on reserve, please email Course Reserves.

Questions concerning reserves at Halvorson Music Library should be directed to Inga Velde at x3209.