Please note: This is NOT the most current catalog.
Registering for Courses
The Registrar’s Office is located on the main level of the Administration
Building. Student hours are 8:30 a.m.-3:30 p.m., Monday-Friday except on “deadline
days” (last day to add/drop or change a course grade designation) when
the window is open 8:30 a.m.-5 p.m. In the summer, the office closes daily
at 4:30 p.m. and is closed after 12 p.m. (noon) on Friday.
During the regular academic year, students may make
appointments with staff members Monday-Friday, 9 a.m.-4:30 p.m.,
or at other times by arrangement. Student inquiries relating to
private/personal academic matters should be made in person, not
The Registrar’s Office is closed during the
daily chapel service.
Forms and papers relating to adding and dropping
courses, S/U changes, faculty advisers, academic programs, regulations,
off-campus courses, transcripts, registrations, transfer work,
petitions and other daily matters are available at the registrar’s
window or on the registrar’s website: http://www.stolaf.edu/offices/registrar.
The numbers of the office are:
(507) 646-3210 fax
Course credits cannot be earned unless a student is officially
registered with the college for courses actually taken. Registration
for courses and sections is made only through the Registrar’s
Office. Informal arrangements, including section changes, between
a student and an instructor do not constitute official registration.
Registration does not go into effect until the student has made
arrangements for financial charges with the Business Office.
College-wide registrations are held three times
each year: September (new students) for Fall Semester, November
for Interim and Spring Semester and April (currently enrolled students)
for Fall Semester and Summer School. New students, students not
enrolled during the previous semester and students returning from
off-campus programs may register in the opening days of each term.
Specific registration dates are posted on the academic calendar.
Note that students must have settled their tuition bills with the
Business Office to be able to register for a term.
Students must register in person or through a proxy
at times appointed to each by the registrar. Appointments are rotated
alphabetically from registration to registration so no one group
of students is consistently first, last or in the middle of the
registration schedule. Special arrangements are made for disabled
students. Failure to register at the appointed time may result
in a limited selection of courses. Part-time students, high school
honors students and other “special status” students register on the first day after
classes begin each term at the registrar’s window.
Students should consult the Registrar’s Office web page to verify the
courses for which they are registered and to inspect their degree audits. Schedule
errors and/or corrections to the record should be made at the registrar’s
Registration is made only on an official registration
form sent to each student’s
faculty adviser approximately three weeks prior to registration. Advisers notify
students or post appointment times for discussion and the transfer of the signed
registration form to the student to bring to registration.
Students going on off-campus programs must register for the program at registration.
If the program includes an Interim, registration must be made at both the
semester and the Interim registrations.
2. Changes in Registration:
Students may change their course registration up
until the deadline posted on the academic calendar or on the posted
registrar’s calendar. Registration
changes (adding or dropping courses, S/U changes, etc.) are processed with
drop/add slips available from, and returnable to, the Registrar’s Office.
The date the signed slip is returned to the Registrar’s Office, not
the date it was signed, determines whether the change meets the deadline.
An unauthorized withdrawal results in a failure in the course. Being on a
closed-course waiting list does not negate the deadline for adding a course.
If a student drops a performance studies course
(lessons) after the first day of class, no refund of music lesson
fees is made.
Requests to change registration after deadlines
are made on a petition form available from, and returnable to the
Registrar’s Office. Such petitions,
including assigning handling fees, are acted on by the registrar. The student
may appeal a decision on a petition to the Curriculum and Educational Policies
Committee, whose decisions are final. Students are notified by e-mail, usually
the day the decision is made.
CLASS AND LAB SCHEDULES
A limited number of paper Class and Lab Schedules are published
three times a year: August, October and March. The schedules
list the titles and times of all courses offered during the next
academic term. A fully updated Class and Lab Schedule is maintained
on the Registrar’s Office web page.
The schedules indicate amounts of credit and the
requirements that a particular course fulfills. Should a schedule
be found in error with regard to course credit, the registrar maintains
a master course file for reference and inspection.
Meeting places of all courses and dates for final
exams are posted on the Registrar’s
The registrar posts deadlines pertaining to courses and academic
procedures on the registrar’s calendar. The policy governing these academic deadlines
is set by the St. Olaf faculty upon recommendation of the Curriculum and
Educational Policies Committee.
A student may add a course until the deadline specified on the
calendar by submitting to the Registrar’s Office an appropriately signed
drop/add slip. Late additions may be petitioned to the registrar and a handling
fee may be assigned. No course addition will be permitted that creates an overload
for the term.
A student who has been placed on an instructor’s waiting list, and who
subsequently gains entry into a previously closed course, must officially add
the course at the Registrar’s Office by the posted add deadline.
Note that first-half and second-half semester courses have posted deadlines
different from those for semester-length courses. Consult the registrar’s
Performance studies lessons can be added only with
a music lesson drop/add slip available from the Music Office. This
drop/add slip must be processed by the Music Department academic
administrative assistant before it will be accepted at the Registrar’s Office.
With the exception of cases involving possible honor code violations
(see below), a student may drop (withdraw from) any course for
which he/she is registered until the deadline for dropping a
course posted on the registrar’s
A drop/add slip, available from and returnable to
the registrar’s window,
must be properly signed by the instructor whose course is being dropped.
Post-deadline changes require a special petition and may result
in a handling fee. An unauthorized withdrawal results in a failure
in the course.
Note that first-half and second-half semester courses
have deadlines different from those deadlines for courses that
last the entire semester.
If a student adds a course which creates a course
overload, he/she must drop a course to make room for the addition
by the add deadline posted on the college calendar.
If a student drops a performance studies course
after the first day of class, no refund of music lesson fees is
A student must be registered for at least 3.00 credits
in order to retain full-time status, and to receive veteran’s
benefits. Four full courses are required to maintain certain forms
of State of Minnesota financial aid. Degree candidate students
dropping below the three-full-course minimum during a semester
may lose housing (residence hall) privileges and financial aid.
Students considering this option should consult with the Dean of
Students Office before taking final action.
Students dropping a Carleton College course for
which they are registered should consult “Carleton
Inter-Registration” in this catalog.
Honor Code/Plagiarism Exceptions
A student under review for an honor code violation may not drop the course
in question unless a withdrawal is authorized by the student honor council.
A student who is assessed a penalty of failure in a course as a result of
an honor system violation or a plagiarism offense is not permitted to drop
the course in question.
For more information about the St. Olaf honor system and its procedures and
about plagiarism, see The Book, available online at http://www.stolaf.edu/stulife/thebook.
Questions about the honor system should be directed to the Office of the Dean
LATE ADD (COURSES)
Students desiring to add a course after the posted deadline may
petition with a form available from, and returned in person to,
the registrar’s window.
The petition form must be signed by the instructor of the added course, the
instructor of the dropped course, the student and, for first-year students
in their first semester, the student’s adviser. Note that petitioning
to add a course late without previous attendance may make taking the course
more difficult; the instructor, therefore, must verify that the student has
sufficient time to make up the work missed.
A student who mistakenly attends a different section
of a course from the section registered must petition for a change
in registration. The instructor for both sections must verify the
error. A student may not subsequently request an incomplete grade
for a course added late because of insufficient time to complete
the assigned work.
Being placed on a waiting list for entry into a
closed course does not negate the need to register properly for
the course before the deadline for adding a course.
Note that a handling fee may be assigned for accepted
LATE DROP (COURSES)
Students desiring to drop a course after the posted
deadline may petition with a form available from, and returned
in person to, the registrar’s window.
The petition form must be signed by the instructor of the course and, for
first-year students in their first semester, the student’s adviser.
An unreported drop or withdrawal results in an F in the course. If the petition
is granted, a notation of WP or WF will be made on the student’s
transcript to indicate whether the student was doing passing or failing
work at the time that the course was dropped.
If a student is dropping a course he/she never attended,
the instructor must verify the absence from the class.
REPEATING A COURSE
Most courses may be repeated only once, only at
St. Olaf and only when the grade is C- or below, U or N. A course
cannot be repeated after satisfactory completion of any course
in the same department or program for which the repeated course
is considered a prerequisite. A repeated course may be taken S/U
only if the course was originally taken S/U and a U was received.
If a course receives an S credit, it may not be repeated regardless
of the actual reported grade. A course may earn only one credit
once completed with a passing grade of D- or higher. Each course
attempt remains part of the permanent record, but only the second
grade is computed into the grade point average.
Students projecting grade point averages where the
projection involves repeating a course should consult with the
Registrar’s Office. See individual department
listings for policies relating to specific departments.
There are a few courses that are considered “allowable repeats.” Please
see individual department course listing. If a course may be repeated, it will
say so in the course description. An example is Music 345, Advanced Study in
Music History. Such courses may be repeated if the topic is different each
See also page 24 and 238 regarding PHA courses and intercollegiate athletics.
S/U OPTION (SATISFACTORY/UNSATISFACTORY)
Students may take six of the 35 required
full credits on an S/U basis. The intent of this option is to allow
students to explore areas in which they have an interest, without
the grade counting in their GPA.
All courses are open to the S/U option as distinguished
from P/N (pass/no pass) courses where the ungraded option is mandatory.
Neither an S nor a U figure into the grade point average. An S
is awarded for a grade of C- or higher; a U represents a grade
of D+ or lower. A U does not earn course credit.
The S/U Provisions for All Students Are:
In completing the minimum of 35 full credits required
for graduation, students may take up to six full course equivalents
on an S/U basis. The seventh course and courses beyond seven taken
with an S grade are non-credit events.
Of courses taken to meet General Education requirements,
only .25 credit courses may be taken on an S/U basis. Such courses
are counted toward the six full credit course equivalents allowed.
Full or .50 credit courses taken S/U do not fulfill General Education
A maximum of one full course equivalent taken S/U
may count toward the minimum requirements for a major or an interdisciplinary
concentration. Individual departments may have stricter rules.
The 24-graded-course requirement must be observed.
Students may elect to change the grading option
from graded to S/U or from S/U to graded through the deadlines
designated at the Registrar’s office
as posted on the registrar’s calendar.
Courses taken S/U on St. Olaf off-campus programs
count toward the six full-course equivalents allowed. This use
of S/U is distinguished from off-campus courses offered P/N only.
Students going on non-St. Olaf off-campus programs
may be subject to a reduced number of S/U courses and should consult
with the registrar in advance.
Students transferring to St. Olaf, or transferring
work taken at other institutions after entering St. Olaf, may be
subject to additional S/U restrictions and should consult with
the registrar in advance.
A course completed on an S/U basis may not be assigned
another type of grade at a later date. If a student receives an
S credit in a course, that course may not be repeated regardless
of the actual reported grade.
No indication of S/U registration is made on a professor’s
Some courses are offered on the P/N basis only upon
previous approval of the dean of the college; announcement is made
in the Class and Lab Schedule.
Deadlines for changing courses from S/U to graded
or from graded to S/U are designated on the registrar’s calendar.
Students may change a course registered graded to S/U and S/U to
graded through the posted deadline.
The date the S/U slip or a
subsequent petition is submitted to the registrar, rather than
the date it was signed, determines if the request meets the deadline.
Students wishing to make an S/U change after the posted deadline may petition
to do so on a petition form available at, and returned to, the registrar’s
window. Students may appeal a denied petition to the Curriculum and Educational
Policies Committee by resubmitting the petition to the registrar. Decisions
of the committee are final.
Under the S/U option, a U will be assigned for any
grade of D+ or lower. A student earning a grade of D+ to F in a
course taken S/U receives a U, which carries no credit. A U cannot
be assigned another type of grade at a later date.
At registration courses may be closed to additional
enrollment by the department chair or interdisciplinary program
director. Thereafter an instructor may add a student to a course
by signing a drop/add slip returnable by the student to the registrar’s window before the posted add deadline.
Students away on St. Olaf-sponsored off-campus programs
may have a resident student proxy register for them for the next
term. Likewise, students unable to register at their scheduled
registration time may have a proxy register for them for the next
A proxy may not request another student’s transcript or degree audit
from the registrar. Rather the off-campus student should make arrangements
to share academic and course information with his/her proxy.
A waiting list to enroll in a course closed at registration
is an informal arrangement between a student and the instructor
of the course. The arrangement does not negate the college-wide
deadline for adding a course or the need to submit a signed drop/add
slip. It does not constitute a promise on the part of the college
that a closed course will be open at a later date.
The registrar keeps a waiting list for each course
during registration. The Registrar’s Office turns over waiting
lists to instructors at the end of each registration period.